Clocking On/Off procedures vary at each site, depending customer needs. The most common procedures include;
Manual signing in/out sheets
This involves a document (time sheet template), usually located at staff entry/exit locations or reception, that requires you to write down your name and the time you started and finished work. Times should be recorded once when you start and once when you finish. Never record both times at once.
Swipe cards, pin access, biometric attendance systems
Swipe card, pin and biometric attendance systems allow you to clock on/off by swiping or placing a swipe card, pin or finger print on the unit. These units are usually located at staff entry/exit locations or reception.
Accurately and consistently adhering to correct clocking on/off procedures, ensures security, safety, and correct and timely payment of wages. It is a condition of employment that workplace time and attendance polices are strictly observed. You must remember to clock on and off for every shift. You will be informed of the clocking on/off process at each site prior to stating your assignment. I all cases observing the following requirements will help you comply with clock on/off policy.
- you must be at your work station ready to commence work at the nominated start time
- arrive early enough to give yourself enough time to get to your work station.(Consider car parking, walking distance, changing clothes, security access, and other requirements that need to be addressed before you start work)
- unless advised otherwise, clock on/off when you are heading to your work station, never before
- maintain a personal diary note of your working times
- NEVER clock on/off for others, or allow other to clock on/off for you. This is an offence and will lead to instant dismissal
- NEVER clock on for work if you are under the influence of drugs or alcohol
- If you are unable to attend an assignment for any reason, you must have a valid reason with supporting evidence
Unless it is an emergency, you must inform OzStaff a minimum of 4 hours prior to start time if you are unable to attend work. You must inform OzStaff as soon as possible if you are running late. Repeated absenteeism, late arrival or breaches in clocking on/off policy will lead to disciplinary action or dismissal
- unless other wise advised, you must clock off as soon as you leave your work station at the end of the shift
- NEVER clock on/off for others, this is an offence and will lead to instant dismissal
- if you are working longer than the scheduled finish time (overtime), you MUST get permission to continue working from your supervisor
- if overtime or extra hours have been approved, you must be able to report who authorised you to work
If you are leaving an assignment prior to the scheduled finish time, you must inform your supervisor and OzStaff immediately. Leaving an assignment early without a valid reason may lead to no further assignments being offered.
- if you start an assignment and you do not want to continue for any reason, first speak to your supervisor and contact OzStaff immediately. Do NOT just leave the site without informing OzStaff.
Failure to observe these requirements will be viewed as a serious breach in employment code of conduct an will result in disciplinary action or dismissal.